Gig Line Photo Collections Privacy Notice

Last updated: November 9, 2026

This notice describes how Gig Line Media uses information in its photo collection and delivery service at giglinemedia.com/images. Questions and privacy requests can be sent to jonathan.epstein@gigline.com.

Information we access and collect

When you use Google sign-in, we receive a verified Google account identifier, email address, and available name/profile information to establish your identity. Staff access is restricted to approved Gig Line accounts, and the workspace owner controls team invitations.

When an authorized staff member connects Google Drive, the service requests read-only Drive permission. That Google permission can cover files the connected account can access; the application uses it to read folders staff import, retrieve photo metadata, and deliver selected photos. It does not request permission to edit, move, delete, or change sharing permissions on Drive files.

The service stores collection and file identifiers, filenames, available image metadata, manually supplied credits, and sharing-link settings. Depending on a collection’s settings, it also collects client names and emails, photo selections, questions, and activity such as collection openings, photo previews and download requests. An email supplied in a form is not verified merely by being submitted.

How information is used and shared

We use this information to authenticate approved staff, organize shoots, deliver galleries, process client selections, respond to questions, and report delivery activity to the Gig Line team. People given an active collection link can access the photos and metadata made available through that link, subject to its password, email-capture, expiry and download settings. Links should be shared only with intended recipients.

Google supplies sign-in and Drive services. DigitalOcean hosts the gallery application and its operational data. Google Analytics is configured for site-usage measurement, using generic page categories rather than gallery tokens, photo filenames, or contact details. Standard hosting and analytics services may process technical information such as IP addresses, browser information and request logs.

Photo storage and security

Original photos remain in Google Drive. The gallery fetches photo data to create previews or stream authorized downloads; the application does not intentionally save permanent copies of originals or previews to the server’s file storage. Viewing or downloading a photo transfers it to the recipient’s device, and browsers may retain copies.

Operational records are stored on the gallery server. Google access credentials stored by the application are encrypted, local passwords are hashed, and authentication cookies are marked HTTP-only and use HTTPS in production. Access controls reduce risk but cannot prevent a recipient from copying material they are allowed to view.

Cookies and activity

The gallery uses cookies to maintain sign-in, gallery access and client-selection sessions. Client activity records are available to authorized team members; download requests do not prove that a download completed. Google Analytics operates separately from these private delivery records.

Retention and your choices

Collection metadata, client submissions and activity remain stored until Gig Line removes them; the service currently has no automatic retention deadline. Contact us to request access, correction, or deletion of your information. Records needed to meet legal or business obligations may need to be retained. Deleting gallery records does not itself delete source photos from Google Drive or copies already downloaded by recipients.

You can revoke Google access using your Google Account’s third-party connections settings. Revoking access stops the gallery from fetching new Drive data through that authorization, but does not automatically erase records already stored by the gallery. Contact us separately to request their removal. Workspace owners can revoke team membership or collection links.

Google API data use

Google user data is used for the photo-delivery and account features described here. We do not sell Google user data, use it for advertising targeting, or use it to train generalized AI models. Gig Line Photo Collections’ use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.